FieldForce runs your community presence like an acquisition campaign. We pick the events, fill the tent before you arrive, take intake on a tablet straight into your CRM, and follow up in English and Spanish until the visit is on the calendar.
Illustrative view of the event dashboard.
Most clinics treat outreach as a community-relations expense. We treat it as a channel with a funnel, a cost per patient and a report at the end.
We choose fairs, churches, schools, barbershops and city events by ZIP code, service line and payer mix, then hold the dates and handle vendor applications, permits and insurance certificates.
A bilingual EN/ES event page, paid and organic promotion in the surrounding ZIPs, and SMS reminders so people show up already in your system instead of writing their name on a clipboard.
Tablet intake in English or Spanish, consent captured at the table, record created and tagged to the event before the patient walks away. No spreadsheets, no re-keying on Monday.
STD and HIV screening, PrEP navigation, blood pressure and A1c checks — scoped, staffed and stocked for the volume the promotion is actually going to produce.
A results workflow that ends in a warm handoff to a scheduled visit rather than a pamphlet, with a defined escalation path for reactive results.
Sequenced SMS and email in the patient's language after the event, plus a prioritized call list for the people who need a human being rather than another text.
Illustrative run-of-show for a Saturday event.
Field work fails in the gaps: the promotion nobody ran, the paper intake nobody entered, the follow-up nobody owned. FieldForce closes all three. Your staff shows up to clinical work; we handle the logistics, the table, the data and the chase.
We map the events worth attending against your service lines and target ZIPs, lock the dates, and file everything the organizer needs.
Two weeks out, the bilingual event page goes live and promotion runs locally. Pre-registrations land in your CRM as they come in.
Staffed table, tablet intake in English or Spanish, screening and same-day results, and an appointment booked before the patient leaves.
Automated follow-up runs that evening, the call list goes to your front desk, and the event gets a report showing what it produced.
Both are available. The default is that we handle logistics, promotion, the table setup, intake and follow-up, and your clinical staff handle anything clinical — screening, testing, results. If you would rather run the table yourself, we can hand you a promoted, pre-registered event and the intake tooling and step back.
Intake runs on HIPAA-compliant forms with consent captured before anything is submitted. Records land in your CRM tagged to the event, the staff member and the service line. Nothing sits in a shared spreadsheet, and no advertising pixel ever touches the intake screens.
Yes. Bilingual EN/ES is standard, not an add-on — the event page, the SMS reminders, the intake screens, the consent language and the follow-up sequences all run in both languages, which matters in Miami and across South Florida.
Every pre-registration and every on-site intake is tagged to that event, so reporting shows registrations, screenings, booked appointments and completed visits per event — not a headcount estimate from a volunteer. Events that do not produce get dropped from next quarter's calendar.
Month-to-month, with a 30-day launch to get the calendar, the event pages, the intake forms and the follow-up sequences built and connected to your systems.
It is built for them. FQHCs, STD and PrEP clinics, urgent care and 340B covered entities all have the same problem: outreach that generates goodwill and no documented encounters. FieldForce is designed to produce a documented, attributable encounter and a scheduled follow-up visit.
Bring us your next three event dates. We will tell you which ones are worth your staff's Saturday and what it takes to turn them into booked patients.